How to Record on Microsoft Teams Meeting on PC both as a Host and Attendee

  • Home >
  • Learn Center >
  • How to Record on Microsoft Teams Meeting on PC both as a Host and Attendee
Posted on: May. 17, 2021

Microsoft Teams offers us an easy way to record a meeting and share it in multiple ways with colleagues or students who couldn’t make it for the scheduled meeting.

In this post, we will cover some flexible ways to record on Microsoft Teams both as the host and an attendee of the meeting with proven strategies to get the job done with ease.

Contents:

How to Record on Microsoft Teams Meeting As a Host

First and foremost, to be able to record Microsoft Teams meetings, you have to meet the following requirements:

  • You have to be the host of the meeting yourself.
  • You need the recording permission or license from the admin.
  • You must be a member of the same company or organization within the chatgroup.
  • You need Office 365 for Enterprise E1, E3, E5, A1, A3, A5, and other advanced business premium versions.
  • How Do I Enable Recording in Microsoft Teams

    Step 1
    Launch Microsoft Team Desktop App
    Step 2
    Find the Scheduled Meeting in the Calendar and Join the Meeting

    As the host, you can even pre-record a Microsoft Teams meeting before the scheduled meeting begins.

    Step 3
    Share Your PowerPoint Presentation to Microsoft Teams

    Hover to the meeting control toolbar and click on the “Share” button. Then, you can upload your PowerPoint presentation to Microsoft Teams. Find out how to do a voiceover on PowerPoint.

    Share a PowerPoint to Microsoft Teams

    Share a PowerPoint to Microsoft Teams

    Step 4
    Start Recording Microsoft Teams Meeting

    Click on the “More Actions” tab, which looks like three dots on the meeting control bar > tap “Start Recording”. Then everyone will get notified that you are recording the meeting. You can keep playing PowerPoint and recording both video and audio of your meeting.

    Start recording Microsoft Teams Meetings

    Start recording Microsoft Teams Meetings

    How to Stop Recording in Microsoft Teams

    Again, hover over to “More Actions” on Mircosoft Teams’ control bar > click on “Stop Recording”. Meanwhile, a notification will pop up at the top reminding you that your recording will be processed and saved in Microsoft Stream. Then, you can press the “Hang Up” button to leave the meeting.

    Stop recording on Mircosoft Teams

    Stop recording on Mircosoft Teams

    How to Find Recorded Meetings in Microsoft Teams

    Microsoft Teams offers you 3 options to find the recording of the meeting:

    Option 1: Go to Microsoft Steam > select “My Content” at the top menu bar > scroll down to tap “ Meetings”. You can see your latest meeting recording with details as to who recorded the meeting and who organized the meeting and the place and date of the meeting.

     Find Microsoft Teams’ recording in Microsoft Stream

    Find Microsoft Teams’ recording in Microsoft Stream

    Option 2: Click on the “Show Conversation” tab on the control bar > the recording will show up in the meeting chat.

    Find your recording in the meeting chat

    microsoft-teams-show-conversation-find-recording

    Option 3: Hover over to the left toolbar. Click on the “Chat” button > find the latest meeting recording.

    Bonus Tips
    You can easily find a particular meeting recording even months later. To do so, click on the “Waffles” button > if you don’t see Stream’s app, then tap “ Office 365” > find and hit the “Microsoft Stream” icon > click on “My Content” > scroll down to “Meetings”. Then you can find all the recorded Microsoft Teams meetings. You can use a filter to sort it out by upload date, title, and state, etc.
    Find Stream’s app first and then find recording

    Find Stream’s app first and then find recording

    Yet, this method only works for the host of the meeting. If you are a participant, you still have to retrieve the recording in the chatbox on that specific meeting date.

    How to Share Teams Recording with External Users

    Tap the “Show Conversation” tab in the meeting control bar > find your recording in the Meeting Chatbox > click on “3 dots”. Then, you can opt to open it in Microsoft Stream; share the recording directly to someone, or get a sharable link for easy sharing. Also, read how to record a Zoom meeting as a participant.

    Bonus Tips
    If you prefer to download the recording, you need to go to Microsoft Stream and find the specific recording. Then click on “Three Dots” and choose the download option.

    How to Record on Microsoft Teams Meeting As a Host

    Well, though Microsoft Teams has impeccable features for meeting recording and sharing, its ability to record Teams meetings is only available to the host of the meeting.

    Every so often, as a participant of the large meeting, you do find a need to record the teams meeting without the other person knowing and look back on it yourself later.

    Use RecordCast to record on Microsoft Teams

    Use RecordCast to record on Microsoft Teams

    To that end, a viable option is to use a free and easy-to-use screen recorder. To most busy business professionals and computer novices, using RecordCast, a versatile online screen recorder and video editor, will help you get the job done in a breeze.

    How to Use RecordCast to Record Microsoft Teams Meeting

    Step 1
    Launch Microsoft Teams Desktop App and Join the Meeting
    Step 2
    Open RecordCast Screen Recorder and Customize Video and Audio Recording Mode
    Choose video and audio recording mode

    Choose video and audio recording mode

    Bonus Tips
    RecordCast offers you multiple recording modes, if you wish, you can choose to record the screen and yourself to create the picture in picture effect you might see in the YouTube video tutorial, while both system and mic audio can be recorded together or separately.
    Step 3
    Select Microsoft Teams Meeting’s App Window for Recording
    Use Microsoft Teams’ app window for recording

    Use Microsoft Teams’ app window for recording

    Step 4
    Edit Recording and Export it to MP4 (1080P)

    After the end of the meeting, press the “Stop“ sharing button. Then, go back to RecordCast’s webpage, where you can preview the recording.

    Edit Teams’ recordings by RecordCast video editor

    Edit Teams’ recordings by RecordCast video editor

    Next, by pressing the “download and edit it” button, you can use RecordCast’s built-in video editor to trim the recording and add subtitles, dynamic elements, and colorful backgrounds to divide the Teams meeting recording into different chapters. You can even import audio, images, and video footage to turn the recording into an eye-catching video.

    Finally, after you’ve done the editing, you can press the “Export” button to export video in MP4 in 1080p to your local drive.

    Final Thoughts

    To sum up, to record Microsoft Teams meeting, you have to be the host of the meeting and at least have premium Office 365 for business. Meanwhile, you can use the recording tool in the meet’s control bar to record a Teams’ meeting and find your recording in Meet Chat and Microsoft Stream.

    If you are a frequent user of Microsoft Teams for attending a large meeting, using RecordCast to record Teams meeting secretly works exactly for you.

    You May Also Be Interested