Record a Webinar: Top 8 Worst Mistakes You Should Avoid

Posted on: May. 24, 2021

You spent days crafting the PowerPoint presentation for an upcoming important webinar, yet still felt restless when asked to record the entire webinar by your boss?

No worries! My friends.

In this post, we will take Zoom webinar recording as an example and show you the top 8 fatal mistakes people commonly made when recording a live webinar, plus offering you the best solutions to avoid these avoidable pitfalls.

So, you can rest assured that you are 100% ready for the big day and can take full control as your record a webinar either as a host or an attendee.

1. Overlook the Lighting for Recording a Webinar

Having ample, even and soft lighting is probably one of the most overlooked issues when recording a webinar. Use it or lose it. Here are typical examples of how bad lighting turns your webinar recording and meeting into a nightmare.

Different lighting to record a webinar

Different lighting to record a webinar

Now, you know how lighting makes a big difference as you record a webinar. Overall, what you should particularly avoid is:

  • The overhead lighting
  • Light from below
  • Strong light from one side of your face (also known as split lighting)
  • Strong window light behind the subject
  • Under these conditions, harsh shadows will be cast over the entire or parts of your face, producing a horrible face to the webinar attendees, not to mention the webinar recording effect.

    So, for most people who have no studio light or don’t have a nice window in the room, what should you do? Here, we offer you two popular lighting setup when you record a webinar:

    *Use Two Lamps Setup: Place two adjustable lamps at 45 degrees beside your laptop to create an even light for your face. You may add an extra lamp behind to give you the rim light and separate you from the dark background.

    Use two lights setup to create flattering light

    Use two lights setup to create flattering light

    *Use a Ring Light Setup: Buy a cheap ring light and place it right behind your laptop or desktop computer to create flattering light over your face with beautiful catch light in your eyes.

    Use one ring light to create the perfect illumination

    Use one ring light to create the perfect illumination

    Bonus Tips
    It’s highly advisable to place your laptop attached with a webcam slightly higher than your face, so your face will look smaller and younger.

    2. Record a Webinar without Having Files and Computer Ready

    Another disastrous mistake when recording a webinar is that the computer screen of the webinar host keeps popping up annoying ads and unrelated notifications. It seriously compromises webinar recording and extremely distracting to viewers.

    So, before you record a webinar, you may consider doing the followings:

  • Disable the random pop-ups on your computer
  • Upload the PowerPoint presentation, audio, and video files, up to Google Drive or Dropbox, Box, Microsoft OneDrive, available for instant sharing. Check how to do a voiceover to a PowerPoint.
  • Take Zoom webinar, for example, you can easily access these files whenever you want as you record the webinar. Just click on “Share Screen” > select the “Files” tab to import your PowerPoint from the Clouds.

    3. Use Internal Microphone to Capture the Audio

    Nowadays, every laptop has a built-in microphone for audio recording, yet the quality of the audio captured by an internal mic is far less satisfactory than those recorded by an external microphone. You are 3 times likely to have more background noise and buzzing sound when you playback the webinar recording. Find out how to record screen with audio.

    Never use the internal microphone for audio recording

    Never use the internal microphone for audio recording

    So, only use the internal mic as the last option or backup. Instead, if you want to record a webinar with clear audio recording, buying an external mic is always the best option. For example, the affordable choice is Rode NT-USB Mini USB Microphone, for sale at only $99.

    If you don’t have an external mic as you record a webinar in a hotel, you can use your iPhone’s headphone as a backup external mic for the webinar recording. Just have it connected to your laptop, then you are ready to speak through the headphone.

    Bonus Tips
    Don’t forget to find a quiet room for audio recording or remind your family to keep voice down or turn the TV off. If you have pets, put your canine friends away from your house to create an ideal environment for recording your voiceover.

    4. Never Do a Test Run for Recording a Session

    You might be a seasoned public speaker. However, that doesn’t mean you are not exempt from having unexpected troubles as you deliver the speech and record the webinar at the same time. Here are what you can benefit from doing a test run for recording a webinar session:

  • Familiarize yourself with the recording and screen sharing control panels in Zoom meeting
  • Note down some keywords to remind you of the focus you want to touch on each PowerPoint slide
  • Consider if you need to have a designated cohost or a panelist to help you record the webinar or answer attendees’ question when you are tight up making the presentation
  • Estimate how long this webinar may last. Then you may give a briefing to all attendees in the first place
  • You may also adjust your smiles, emotions, and intonations for the best recording effect
  • Bonus Tips
    It’s better to do the trial recording using two computer screens or invite your friends and colleagues to join the meetings and gather their feedback afterward. So, you can make proper adjustments.

    5. Ignore the Webinar Recording Requirements and Limitations on Different Platforms

    Well, there are tons of platforms available for hosting a webinar. Zoom, GoToWebinar, Demio, Livestorm, Microsoft Teams, Google Hangouts, etc. you name it. If you ignore their specific recording requirements and limitations, esp as a webinar attendee, you could run into trouble.

    Currently, for most of the webinar recording software, only the host or co-host is entitled to record a webinar.

    Take Zoom webinar for example:

    Who can record a Zoom meeting

    Who can record a Zoom meeting

    Only the host, co-hosts, and panelists with recording permission (full-participant of a webinar)can record a webinar locally. While the host and co-host can record a webinar to Cloud and keep the recording there for 28 days. Sitting at the lowest hierarchy is the attendee, who has no way to record a Zoom webinar by its built-in Zoom screen recorder.

    However, where there is a will, there is a way. So, if you try to record a Zoom webinar as a participant, you may use many third-party screen recorders. One of the flexible options is using RecordCast, an all-in-one online screen recorder with a built-in video editor.

    So, how to record a Zoom webinar by RecordCast:

    Step 1
    Launch your Zoom Desktop Apps
    Step 2
    Open RecordCast's Online Screen Recorder and Customize Video and Audio Recording Settings
    Customize video and audio recording mode

    Customize video and audio recording mode

    Step 3
    Select the Zoom Desktop App and Click on the "Share Audio" and "Share" Button to Start Recording
    Select Zoom app window to start recording a webinar

    Select Zoom app window to start recording a webinar

    Step 4
    Edit Zoom Webinar Recording and Export it to MP4 (1080P)
    Edit Zoom webinar meeting with RecordCast’s video editor

    Edit Zoom webinar meeting with RecordCast’s video editor

    6. Always Use the Default Settings to Record a Webinar

    It's fine to use the default settings of a webinar recording software like Zoom. But, why not give it a go to take full advantage of full-featured Zoom webinar recording options. It only makes webinar recording more time-saving and user-friendly to you.

    Take Zoom, for example, Go to "Setting" > "Recording", then you can have plenty of zoom webinar recording options to be customized:

    Customize Zoom recording settings to facilitate webinar recording

    Customize Zoom recording settings to facilitate webinar recording

  • Choose a designed folder in the local drive to save webinar recording
  • Record a separate audio file for each participant
  • Optimize for 3rd party video editor
  • Add a timestamp to the recording
  • Automatically start recording during screen sharing
  • Keep temporary recording files
  • You can easily customize the above options when needed. If you are a premium business account, you can have even more fully customizable options to record a Zoom webinar to the Cloud.

    7. Forget the Option to Pre-record a Webinar

    If you are the host of a scheduled Zoom webinar, yet, you have more urgent matters to deal with and can't make it to the webinar on a designated date. Canceling the scheduled webinar definitely should be your first option.

    Instead, you can pre-record a webinar using your PowerPoint presentation and share it with attendees via email or Google Drive, or the meeting chatbox. Discover the top 19 tricks to record presentations as a video.

    How to pre-record a webinar on Zoom:

    Step 1
    Launch Zoom Desktop App
    Step 2
    Click on "New Meeting" > Join with Computer Audio by Default > Tap the "Share Screen" button on the Zoom Control Panel
    Step 3
    Resize Your Webcam Window and Drag down to the Right Corner
    Step 4
    Hover over to Zoom Meeting Controls > Click "More" > Click "Record"
    Step 5
    Open a PowerPoint Presentation and Start Delivering Your Speech
    Step 6
    Press "ESC" to Exit PowerPoint> Click on "Stop Sharing" > Hit "Stop Recording" on Zoom Meeting Controls > Tap " End Meeting"

    Once you end the meeting, the recording will be automatically saved as an MP4 video, together with an mp3 audio file, to your assigned location in the local drive.

    Then you can embed it in your email or Google Drive, or the meeting chatbox to share with the attendees as the designated date.

    8. Don’t Know How to Use Your Webinar Recording

    Recording a webinar and sharing it are inseparable. If you think the attendees and absent colleagues are the only people to share with your webinar recordings, think again. Here are some of the most trendy host platform to expand your presence in cyberspace.

  • Embed either the Audio or video file of your webinar recording to your landing page
  • Share it to your social accounts like YouTube, Facebook, Twitter, Instagram, Snapchat, Tiktok, etc.
  • Don't forget to write a blog post for your webinar, with a YouTube video embed code
  • Share the webinar recordings to partners' website and blogs as well
  • Share the webinar's mp3 audio file for your podcast channel
  • Final Thoughts

    So, hopefully, you can avoid all of these 8 fatal yet avoidable mistakes as you prepare and record a webinar for the upcoming webinar. If you find our suggestions inspirational and helpful, don't forget to share them with your friends. Or try using our mentioned screen recorder like RecordCast to record a webinar with complete success.

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